Running a home based business requires a great deal of strategic organization, and the easiest way to stay organized I know of is to have effective filing organization systems in place.
To accomplish that, I like to segment my filing into three categories:
1. Short-Term Filing: – Filing in this category gets put in areas on or around your desk or work space. They are items that you use repeatedly through out the day and/or week. High touch items that you need access to constantly. If you were to put items like this away and constantly were having to open drawers or cabinets to acesss them, it would become cumbersome and slow you down.
Good storage options for creating a filing system for short term filing are paper trays, vertical file holders, drawers, typing stands, bins, filing cabinets next to your desk, and your desktop itself.
2. Mid-Term Filing: – Filing in this category is for items that you use too infrequently to need quick or immediate access to, but enough that having them readily accessible is beneficial. Even if you only access something once a year, getting to them quickly is priceless.
Good storage options for mid-term filing are binders, bookcases and filing cabinets out of reach of your desk.
3. Long-term Filing: Filing in this category is obviously for items that you may never need to access again; or that you may need to access very infrequently, but for legal or personal reasons you cannot or hesitate to throw out. This can include tax returns, contracts, educational materials, presentations, etc.
Labeled storage boxes are great options for these types of materials since they can be filed on high shelfs or in cabinets and tucked away out of sight, out of mind.
Hopefully these tips on organizing will help you to remove some of the clutter from your office and operate in a more efficient manner. Let me know if you have any great organizational tips that really help you!